Enroll in the Sick Bank

Welcome! Below you will learn about policies and procedures for the Baltimore Teachers Union and The Baltimore City Public School System Sick Leave Bank.

School Year 2021-2022 Sick Bank Open Enrollment will occur from October 7, 2021 through October 22, 2021. Enroll online via Employee Self-Service [click link] from the BCPSS website. We strongly encourage everyone, but especially early career teachers who have limited leave accumulations, to enroll now.

All eligible members of BTU that were enrolled last school year will need to sign up again and donate a day if you would like to remain in the Sick Bank for the 2021-2022 school year.

PURPOSE

The Sick Bank is designed to provide temporary assistance to members in the event of unexpected illness but is in no way obligated to any member. The Sick Bank is not to be considered a source of income, but a temporary source if insurance.

SICK LEAVE COMMITTEE

  1. A joint committee of six (6) members, half named by the New Board of School Commissioners and half named by the Union, will administer the Sick leave Bank and establish specific procedures for its utilization.
  2. The Sick Bank Committee will review and forward to the Division of Human Resources and Labor Relations its decision on all requests to draw on the Sick Leave Bank. The Division shall honor all requests to draw on the Sick Leave Bank. No grant of leave by the Committee shall be used to show that an employee has been excessively absent or, otherwise, to impose discipline.
  3. The Sick Bank Committee will meet the Tuesday after each pay date beginning with the first full pay in September through the last full pay in June.
  4. The Sick Bank Committee will generally meet on Wednesday if the Tuesday after the pay date is a holiday.

ELIGIBLE MEMBERS

  1. All Baltimore City teachers on the 162 payroll and all paraprofessionals and educational assistants on the P62 and 362 payroll who work four (4) hours or more are eligible to file. Participation is voluntary, but requires a minimum contribution of one (1) sick day as neede d and determined by the Sick Leave Bank Committee.
  2. Eligible employees may join the Sick Leave Bank either within the first thirty (30) days after employment or when a sick leave assessment is made. Any person who has relinquished his or her membership in the Sick Leave Bank may rejoin the Bank at such time and upon such conditions as set by the Committee.

HOW TO FILE

  1. All requests to draw upon the Sick Bank must be submitted on the approved form and contain the physician’s legibly written statement confirming diagnosis/impression, cause of confinement and pertinent information certifying the existence of a disability, first date of absence, and expected of return to duty.
  2. Applications must be completely filled out. The application will not be processed, if all sections have not been completed. The words “not applicable” should not be used in the “Previous Illness” section.
  3. Upon request, an applicant may be required to sign a release of medical
    information form, authorizing the Sick Leave Bank Committee to contact attending physician, if needed. Failure to submit the release of medical information form within fifteen (15) days after the request is made will in a denial of the application. Detailed medical information and an evaluation from the attending physician(s) and/or hospital will be required before any additional applications will be approved.
  4. A copy of the applicant’s most recent pay stub with the initial application must accompany requests.
  5. Applications should be submitted no later than five (5) days after all accrued sick leave has been exhausted. In cases of medical emergencies, next of someone known to the applicant may submit the application. All applications must be received the Monday before the scheduled Tuesday meetings.

Failure to submit the application on time may result in non-payment. All requests are to be submitted to the Sick Bank Committee, c/o the Baltimore Teachers Union, 5800 Metro Drive, 2nd floor, Baltimore, Maryland 21215.

POINTS TO REMEMBER

  1. The applicant may be required to undergo a medial review by a physician of the Committee’s choice at any time, and at the applicant’s expense, unless otherwise covered by health insurance. However, the information received from any such review or examination shall not be used to deny an employee the opportunity to return to work.
  2. Before days can be granted from the Sick Leave Bank on the first request for any illness, the applicant must be out of pay status for five (5) consecutive working days.
  3. Sick Bank grants shall be in units as determined by the Committee and not to exceed a total of ten (10) working days per application. Additional grants of ten (10) working days may be granted at the discretion of the Committee up to a maximum of thirty (30) working days per school year for the same illness. Detailed medical information and an evaluation from the attending
    physician(s) and/or hospital will be required before any additional applications will be approved.
  4. Grants from the Sick Bank may not be used for disabilities, which qualify the member for Worker’s Compensation benefits. Third party applicants (automobile accident) receiving monies from other sources will be referred to the City Solicitor’s office for a possible surrogate lien, which may result in a possible rebate to the Sick Bank.
  5. Grants from the bank may not be approved to cover intermittent absences.
  6. All Sick Leave Bank contributions will remain in force and cannot be returned even upon cancellation of membership into the Sick Leave Bank. In no case will the granting of leave from the Bank cause an applicant to receive more than his/her annual salary.
  7. Sick Bank application grants will not automatically be carried over from one fiscal year to another.
  8. Falsification and/or distortion of information on the application will result in a denial of Bank grants and possible disciplinary action.
  9. Applications received for review after the applicant has returned to work will not be honored.
  10. The Sick Leave Bank may only be used for the applicant’s own personal illness.
  11. The Sick Bank Committee is unable to guarantee payment. The dates of payment and amount are determined by the City’s payroll schedule.
  12. One (1) day given to the Sick Bank is not counted as a day used toward the negotiated Sick Leave Conversion.
  13. The Sick Bank Committee has the right to change its Policies and Procedures periodically in order to ensure the most effective operation of the Bank.

TERMINATING MEMBERSHIP

  1. A member will lose the right to utilize the Sick Leave Bank if his or her employment with the Baltimore City Public School System is terminated.
  2. Employees may relinquish their membership in the Sick Leave Bank in writing at any time by making their intention known in writing to the Sick Leave Bank Committee.

Effect:

  1. This statement of policy shall not alter or amend any rights due under the negotiated Labor Agreement.
  2. All decisions of the Committee as to benefits allowed or denied shall be final and binding on the employee unless the Committee deadlocks.

Registration Form is here. sick bank2015

Sick Bank Policy and Procedures: New Sick Bank Policies and Procedures

Know Your Contract: The Sick Bank

Articles VIII.G (PSRP) and 15.4 (Teacher)

By BTU Field Rep Cynthia Sjoquist (inspired by Tishea Lester)

The Sick Bank is designed to provide temporary assistance to members in the event of unexpected illness. In the event of YOUR OWN long-term illness, you may apply to the Sick Bank. Each Sick Bank Application is a request for 10 days of sick leave time. You may get paid for up to 30 leave days from the Sick Bank during your absence. All bargaining unit members are eligible to enroll in the Sick Bank.

“Employees shall be eligible to participate in the sick leave bank established for teachers in accor – dance with the program guidelines outlined in the Teacher’s Agreement. One paraprofessional, one employee who had been in Unit II prior to July 1, 2010, one employee who had been in Unit IV prior to July 1, 2010, and one employee who had been unaffiliated prior to July 1, 2010 shall be added to the Sick Leave Bank Committee established in the Teacher Agreement. Effective July 1, 1980, membership in the bank was voluntary for all employees. Thereafter, all new employees who request membership will be assessed one day of sick leave for deposit in the bank. Employees who had been assessed one day of sick leave to participate in a sick leave bank for another bargaining unit shall have their sick leave day transferred to the sick leave bank established under this Agreement.

2. A member of the bargaining unit may participate in the bank only after:

a. Filing application with the Sick Leave Bank Committee;

b. Submitting satisfactory medical evidence of the illness;

c. Submitting evidence of having exhausted all accumulated leave;

d. Satisfying such other criteria as may be estab – lished by the joint committee which includes an evaluation of the employee’s past sick leave usage record.

3. Any employee who contributed one day to the Sick Leave Bank shall not be charged a sick leave day for the purpose of sick leave conversion. The day will be drawn from the prior year’s accumulated sick leave, except in the event that the employee has no sick leave, in which case that day will be drawn from the current year.

4. New employees must join the Sick Leave Bank within the first thirty (30) days of their employment or lose their right to do so. Any employee covered by this Agreement may join the Sick Leave Bank within 30 days of the ratification of this Agreement or lose their right to do so.

5. Employees may relinquish their membership in the sick leave bank at any time; if they do so, however, they will lose both their contribution in the Sick Leave Bank and their right to rejoin the bank at a later date.

6. A member will lose the right to utilize the Sick Leave Bank if his employment with the Baltimore City Public School System is terminated.

7. All contributions will remain in force and cannot be returned even upon cancellation of a membership. In no case will the granting of leave from the bank cause a member to receive more than his or her annual salary.

8. All unused sick leave days in the bank at the end of a school year shall be carried over to the next school year.

The Sick Bank: Step-By-Step 

  1. Enroll in the Sick Bank at the beginning of the school year (or within 30 days of your date of hire). You MUST re-enroll in the Sick Bank every year. By enrolling, you consent to donate one sick day to the Sick Bank.
  2. Apply for FMLA (to protect your job) and use your own earned sick leave to cover your pay.
  3. Once your own accrued sick leave is exhausted, contact Marisha Ingram, mingram@baltu.org, for a Sick Bank application. You must use the approved form, submit a pay stub, and provide any medical documentation. Return.
  4. The Sick Bank Committee will meet and approve or deny pending applications. The Sick Bank Committee meets every other Tuesday. Applications must be in by Monday to be considered.
  5. If approved, you will be unpaid for 5 days, then the sick bank will kick in.
  6. If your leave is longer than 10 days, you will submit a second application, but there will be no gap in pay.
  7. Get well! Rest easy, knowing your pay and benefits are unscathed!

FAQs:

1. Why did I only get half pay?

In order to access the Sick Bank, you must go 5 days without pay. This is for your first application only. Any additional leave requests will not require the 5 days of non-payment. 

2. Why do I have to reapply every ten days?

The Sick Bank Committee determines the length of award. 

3. Why did the Sick Bank Committee deny my application?

– Most denials are because the member is asking to apply to the Sick Bank for the care of a family member. It is important to note that the Sick Bank can only be accessed for YOUR OWN illness. 

– Another reason may be an incomplete application or lack of sufficient medical documentation. If this is the case, the Sick Bank Committee will either request more information or ask for a Medical Release Authorization to contact your doctors. 

4. I thought I enrolled, but it didn’t go through! What can I do?

You can appeal to the Sick Bank for membership; however, you must provide documentation of your attempt to enroll or a valid reason you were unable to. 

5. Can I use the Sick Bank for Intermittent Leave?

No. The Sick Bank can only be used for continuous absence.